graph TD
AS(1. Audit Planning) --> AP(2. Audit Preparation);
AP --> A(3. Auditing);
A --> AR(4. Audit Report & Findings)
AR --> CR(5. Corrective Actions & Follow up)
CR --> AS
click AS "<https://www.notion.so/Audit-Life-Cycle-cdfe036abe244c579677e276837d01f5#089962347d2944209dbcaacc79fc1a8c>"
Thanks to notion calendar database, you can plan all your audit on this database. Click here for more info. After planning, you can use filter to monitor your audit progress.
Before executing your audit in the field, you need to prepare your preliminary audit report for auditee’ s attention including questions. Please visit this link to see how to prepare preliminary audit report.
When you add auditee user name into the related field, auditee will be informed via “updates” section. This section is default notion feature. You don’t need to do something.
When Auditee click Updates on the left side of the page, auditee will see all notifications related him / her. And there is a link to related audit in the notification.
Nearby manual checking notion has push notification feature depend on the platform such as mobile, desktop. When you have update on your timeline, you will receive an email as well. If you or your colleague don’t receive email, please check notification settings.
When you are auditing in the field, you can use audit report page for note taking. You may attach a file to comment, as well. Comment section is the standard notion feature, you may use official help pages for more information.
There is an example on the following image. One of the auditor, enter a comment during audit.
After completing physical audit, you need to evaluate question such as fail or pass. You can create findings according this link, for failed questions. When you add auditee into finding page, auditee will be notified.
After entering all findings you may change audit status to done.
After quality management and auditee will agree on the corrective action, quality manager will copy final corrective action into the corrective action field and change status to close. During this process, both parties use command section for communication.
graph TD
AS(Auditee request) ---> AP(Changing target date);
AP ---> A(Final CA);
A ---> AR(Closing Finding)
click AS "<https://www.notion.so/Audit-Life-Cycle-cdfe036abe244c579677e276837d01f5?pvs=4#b81445ab4ca14ad39ad64a39e7d05f53>"
click AP "<https://www.notion.so/Audit-Life-Cycle-cdfe036abe244c579677e276837d01f5?pvs=4#d8e8e35068d54f3ca44d32fb5d11b0fe>"
click A "<https://www.notion.so/Audit-Life-Cycle-cdfe036abe244c579677e276837d01f5?pvs=4#acd940b9885a4f7a931a1d84391cf909>"
click AR "<https://www.notion.so/Audit-Life-Cycle-cdfe036abe244c579677e276837d01f5?pvs=4#c504814383f246ecb06c8e76c7ec0972>"
Auditee request more time with a comment.
Quality manager changes target date and give info to auditee via comment.
Auditee will receive a notification regarding target date changing.
Auditee enters final corrective action as a command after top management meeting.
Quality managers evaluates corrective actions and adds details into the corrective action box. Right after, closing finding.